Please read below.
The protection of personal data is important for us.
Individuals are recommended to read carefully this Policy before disclosing any personal data and/or filling in any electronic form posted on this Site. By visiting our website or by providing us your personal data, you agree and consent to the collection, use and disclosure of your personal information as outlined in this Policy.
“Personal Data” means any information or set of information that relates to an individual such as name, address, email, telephone number etc. which can be either direct or indirect and can be collected by or on behalf of the Company.
2. A few words about the Company and the Site
Knosc is a software company that specializes in supply chain software as a service. This website offers its users the opportunity to consolidate all their supply chain data into a single place and run analytics on it.
3. Personal Data We Collect
In order to be able to provide you with our services some information about you, such as basic profile details and basic info about yourself is required. We also collect information about your use of our services such as access logs, as well as information from third parties, like when you access our services through your social media account. If you want additional info, we go into more detail below:
Information you give us
You choose to give us certain information when using our Services. This includes:
When you create an account, you provide us with your company email address. If you are not added by another existing user you provide us with some basic details to get to know more about you such as your name, surname, phone number, and company where you currently work.
When you complete your profile, you can add or update any of the following information name, surname, phone number, and email address.
When you participate in surveys, focus groups or market studies, you give us your insights into our products and services, responses to our questions and testimonials.
If you contact our customer care team, we collect the information you give us during the interaction.
If you share with us information about other people (for example, if you add them as a user to the system), we process this information on your behalf in order to complete your request. We may also request proven consent of the other person with regard to the processing of his/her personal data.
Of course, we also process your chats with other members as well as the content you publish, as necessary for the operation of the Services.
In connection with a financial transaction via the Site, we will, through our third-party payment services provider, collect your credit/debit card information or other financial and payment information. We will use this information solely in connection with the financial transaction and will not share this information with third parties, except to the extent necessary to complete the financial transaction or to comply with applicable law.
Information collected when you use our Services
When you use our Services, this generates technical data about which features you’ve used, how you’ve used them and the devices you use to access our services. See below for more details:
Usage Information Using the services generates data about your activity on our services, for instance how you use them (e.g., when you logged in, features you’ve been using, actions taken, information shown to you) and your interactions with other members (e.g., chatting, sharing views, adding users, etc.).
Device information We collect information from and about the device(s) you use to access our services, including hardware and software information such as IP address, device ID and type, identifiers associated with cookies or other technologies that may uniquely identify a device or browser.
4. Cookies and Other Similar Data Collection Technologies
Some web browsers (including Safari, Internet Explorer, Firefox and Chrome) have a “Do Not Track” (“DNT”) feature that tells a website that a user does not want to have his or her online activity tracked. If a website that responds to a DNT signal receives a DNT signal, the browser can block that website from collecting certain information about the browser’s user. Not all browsers offer a DNT option and DNT signals are not yet uniform. For this reason, many businesses, including us, do not currently respond to DNT signals.
5. Purposes of processing personal data
The Company will process your personal data only for purposes permitted by applicable laws, which may vary depending on where you live, and where the Company operates, and on the terms set forth in this Policy.
Our primary purpose for collecting personal information from you is to provide and improve our Services, to administer your use of the Services and to enable you to enjoy and navigate our Services. Fulfill our contract with you and provide you with our Services, such as:
– Managing your information and accounts;
– Providing access to certain areas, functionalities, and features of our Services;
– Communicating with you about your account, activities on our Services and policy changes;
– Processing your financial information and other payment methods for products or Services purchased;
– Processing applications and transactions.
– Analyze and improve our Services pursuant to our legitimate interest, such as:
– Detecting security incidents, protecting against malicious, deceptive, fraudulent or illegal activity, and prosecuting those responsible for that activity;
– Researching and developing products, services, marketing or security procedures to improve their performance, resilience, reliability or efficiency;
– Improving, upgrading or enhancing our Services
– Developing new products and Services;
– Ensuring internal quality control;
– Verifying your identity and preventing fraud;
– Enforcing our terms and policies; and
– Complying with our legal obligations, protecting your vital interest, or as may be required for the public good.
– Managing our relationships/communications with individuals: for example, responding to questions and comments or inquiries, inviting individuals to the Company’s events, making proposals for future service needs.
– For collaboration and research purposes: for example, to enable the Company to make more informed and objective decisions when identifying, engaging with individuals interested about our Services.
– Market research: processing data about individuals for lawful market research purposes. We collect data to help us improve our products and services.
– Direct marketing: to provide promotional material and engage in marketing and promotional activities with individuals in accordance with applicable laws.
– Website functions: to ensure that content from our website is presented in the most effective manner for you and for your device.
– Legal or regulatory obligations and the directions of law enforcement agencies and court orders: to comply with our legal or regulatory requirements (reporting for the safety of information and product quality complaints) or to fulfil transparency requirements.
– Sending you newsletters and other marketing material related to our project provided that you consent on these.
– Ensuring that the content of our Site is presented in the most effective way for you and your device.
The Company will process personal data for further purposes, where lawful to do so or when legally obliged to do so.
6. Legal basis of processing
Provide our Services to you: The reason we process your information is to perform the contract that you have with us. For instance, as you go about using our service to manage your supply chain, we use your information to maintain your account and your profile and to otherwise provide our features to you and other members.
Legitimate interests: We process your information based on our legitimate interest. For instance, we analyze users’ behavior on our services to continuously improve our offerings, we suggest offers we think might interest you and promote our own services, we process information to help keep our members safe and we process data where necessary to enforce our rights, assist law enforcement and enable us to defend ourselves in the event of a legal action.
Comply with applicable laws and regulations: We process your information where it is necessary for us to comply with applicable laws and regulations and evidence our compliance with applicable laws and regulations. For example, we retain traffic data and data about transactions in line with our accounting, tax and other statutory data retention obligations and to be able to respond to valid access requests from law enforcement. We also keep data evidencing consents members give us and decisions they may have taken to opt-out of a given feature or processing.
7. How We Share Information
Since our goal is to help you improve your supply chain operations, manage purchase and sales orders, the main sharing of members’ information is, with other users. We also share some members’ information with service providers and partners who assist us in operating the services, and, in some cases, legal authorities. Read on for more details about how your information is shared with others below.
- With employees of our Company
Access to your personal data is provided to the absolutely necessary staff of the Company, which has committed to maintain confidentiality and our partner companies or third party service providers, who process your personal data as persons who execute the process on our behalf and in accordance with our orders.
- With other members
Your full name and company will be visible to other members when you are interacting with them, for example when sharing filters, and searches.
- With our service providers and partners
We use third parties to help us operate and improve our services. These third parties assist us with various tasks, including data hosting and maintenance, analytics, customer care, marketing, advertising, payment processing and security operations. We also share information with partners who distribute and assist us in advertising our services. For instance, we may share limited information on you in hashed, non-human readable form to advertising partners.
We follow a strict vetting process prior to engaging any service provider or working with any partner. Our service providers and partners must agree to strict confidentiality obligations.
- For corporate transactions
We may transfer your information if we are involved, whether in whole or in part, in a merger, sale, acquisition, divestiture, restructuring, reorganization, dissolution, bankruptcy or other change of ownership or control.
- With law enforcement / when required by law
We may disclose your information if reasonably necessary: (i) to comply with a legal process, such as a court order, subpoena or search warrant, government / law enforcement investigation or other legal requirements; (ii) to assist in the prevention or detection of crime (subject in each case to applicable law); or (iii) to protect the safety of any person.
- To enforce legal rights
We may also share information: (i) if disclosure would mitigate our liability in an actual or threatened lawsuit; (ii) as necessary to protect our legal rights and legal rights of our members, business partners or other interested parties; (iii) to enforce our agreements with you; and (iv) to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing.
- With your consent or at your request
We may ask for your consent to share your information with third parties. In any such case, we will make it clear why we want to share the information.
8. Cross-Border Data Transfers
The Personal Data we collect for the purposes provided herein are stored on servers located in the USA. However, your personal data may be accessed by staff or suppliers or service providers in, transferred to and stored at, a location outside the USA. Where the Company processes personal information in countries that may not provide the same level of data protection as in the USA or in your own country, where you are resident, the Company will implement reasonable and appropriate legal and technical and organizational security measures with the aim to ensure the security of the processing and in particular to protect your personal data from unauthorized access, use or disclosure.
In particular, for residents of EEA – whenever we transfer your information outside of the EEA, we will take all reasonable steps to ensure that adequate safeguards are put in place to protect your information (unless we are permitted under applicable data protection law to make such transfers without additional formalities e.g. where the recipient country is considered an adequate destination). Such safeguards include the use of European Commission approved standard contractual clauses as mentioned above. Where appropriate we may also ask for your explicit consent.
9. Your Data Protection Rights
We want you to be in control of your information, so we want to remind you of the following options and tools available to you:
Access / Update tools in the service. Tools and account settings can help you access, rectify or remove information that you provided to us and that’s associated with your account directly within the service. If you have any questions on those tools and settings, please contact us for help.
Account closure. You can close your account by using the corresponding functionality directly on the service.
Under applicable laws and subject to any legal restrictions, you may have the right to request us to:
- Provide you with further details on the processing of your personal information;
- Provide you access to your personal data that we hold about you;
- Update any inaccuracies in the personal information we hold that is demonstrated to be inaccurate or incomplete;
- Delete any personal information that we no longer have a lawful basis to use;
- Provide you or a third party, with a copy of your data in a digital format (data portability);
- Stop a particular processing when you withdraw your consent;
- Object to any processing based on the legitimate interests or public interest to process information, unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights; and
- Restrict certain aspects of the processing of your information.
All data protection related requests should be addressed to the Company at firstname.lastname@example.org.
For your protection and the protection of all of our members, we may ask you to provide proof of identity before we can answer the above requests.
Keep in mind, we may reject requests, including if we are unable to authenticate you, if the request is unlawful or invalid, or if it may infringe on trade secrets or intellectual property or the privacy or other rights of someone else. If you wish to receive information relating to another member, such as a copy of any messages you received from them through our service, the other member will have to contact us to provide their written consent before the information is released. We may also ask them to provide proof of identity before we can answer the request.
Also, we may not be able to accommodate certain requests to object to or restrict the processing of personal information, notably where such requests would not allow us to provide our service to you anymore.
If we do not handle your request in a timely manner, or if you are not satisfied with our response to any exercise of these rights, you are entitled to lodge a complaint with the competent supervisory authority.
10. Security and data retention
We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy, applicable data protection laws and regulations as well as international security standards. All data you provide to us is stored on secure servers and accessed and used subject to our security policies and standards. The Company has implemented reasonable physical, technical and managerial controls and safeguards to keep your personal data protected from unauthorized access, disclosure, alteration, and destruction. Access to your personal data is limited to a restricted number of the Company’s employees whose duties reasonably require such information and third parties with whom the Company contracts to carry out business activities related to the provision of Services.
We keep your personal information only as long as we need it for legitimate business purposes and as permitted by applicable law. Data may be retained for a longer duration where applicable laws or regulations require or allow the Company to do so. When your data is no longer needed it will be either irreversibly anonymized (and the anonymized information may be retained) or securely destroyed. If you decide to stop using our Services, you can close your account. Note that we will close your account automatically if you are inactive for a period of ten years. After your account is closed, we will delete your personal information, as laid out below:
To protect the safety and security of our members, we implement a safety retention window of three months following account closure. During this period, we keep your information in the event that it might be necessary to investigate unlawful or harmful conducts. The retention of information during this safety retention window is based on our legitimate interest as well as that of potential third-party victims.
Once the safety retention window elapses, we delete your data and only keep limited information for specified purposes, as permitted under applicable law.
Data may be retained for a longer duration where applicable laws or regulations require or allow the Company to do so. When your data is no longer needed it will be either irreversibly anonymized (and the anonymized information may be retained) or securely destroyed.
11. Job Candidates, Contractors and Vendor Representatives
If you are a job applicant, the personal information we process about you may vary depending on the job you seek but typically includes what you provide to us as part of your job application as well as professional qualifications, background and reference information that recruiters or other third parties share with us. We use this information to support the recruitment process, which may lead to an employment contract. For contractors and vendor representatives, we may process identification information and work-related information, as necessary to manage our relationship with you and your employer, which is necessary for the performance of the services agreement, and to establish, exercise or defend potential legal claims. We may share personal information with service providers that assist us with recruitment and technical data processing operations. We keep your personal information only as long as necessary for those purposes.
The Company reserves the right to amend this Policy from time to time to reflect technological advancements, legal and regulatory changes, and the Company’s business practices, subject to applicable laws. If the Company changes its privacy practices, an updated version of this Policy will reflect those changes by posting any revisions on with the respective update of the effective date listed on the bottom of this Policy. We therefore encourage you to periodically visit this page to stay informed of how we are using your personal data.
13. How to Contact Us
Last updated on the 4th of January 2022.
3414 Peachtree Road, Atlanta, GA, 30326, United States